MOVE IN TIMES 

MOVE OUT TIMES 

MOVE IN / MOVE OUT LOGISTICS
Due to Work Health and Safety requirements of the Venue the following must be adhered to at all times during Move In and Move Out:

• Safety Vests must be worn in the Exhibition Hall and on the Loading Dock

• Closed-toe shoes must be worn in the Exhibition Hall and on the Loading Dock

• Children under 15 years of age are not permitted (there are no child-minding facilities)

Melbourne Convention & Exhibition Centre Site Induction

If you a contractor, exhibitor or on-site during setup / breakdown, complete the venue induction 72 hours before arriving.

Exhibitors
All exhibitors at the venue during bump in/bump out must complete the exhibitor venue induction - Click Here to Complete
People present during show open hours are exempt from completing induction.

Support & Induction Guidance Resources
If you have any queries about the induction or if you are experiencing any issues please contact MCEC via email cms@mcec.com.au 
https://www.mcec.com.au/event-planning-resources/venue-induction 

Loading Dock Procedure / Access
Access to the Exhibition Centre Loading Dock is via Normanby Road. The Loading Dock is a one-way system. Enter from Montague Street end of Normanby Road and exit at Clarendon Street end. The MCEC has a vehicle checkpoint at the Dock entry to monitor access and ensure orderly unloading.

Parking - Exhibition Centre Loading Dock
All vehicles entering the Exhibition Centre Loading Dock will be issued with a 30-minute unloading permit. Please advise Loading Dock staff if a longer time is required. Extended time for vehicles is at the discretion of the Exhibition Centre Security at the gate. Parking infringements will be issued by the City of Melbourne.

Responsibility is not accepted, by either the Organiser, Logistics Contractor or Venue Management for any items delivered to the site in the absence of the Exhibitor, their Agent or Contractor.

Forklifts & Trolleys
If you require a forklift, please complete the Quote Request Form or contact Mira Luplow from GEL Events Event Logistics on tel 1300 013 533 or email mira@gelevents.com.au. Charges apply.  

Trolleys will be provided at no charge during Move In and Move Out on a first-in, first-served basis for a maximum period of 15-minutes per company. For an efficient Move In and Move Out, we suggest you supply your own trolley. Photo ID is required to borrow trolleys. Trolleys are not permitted on the escalators at any time.

Supplying Your Own Forklift or Mechanical Lifting Equipment
The use of forklifts and heavy mechanical lifting equipment is restricted to the Organiser’s official general Contractor and their Agents. No other company is permitted to bring a forklift or mechanical lifting equipment to site.

If you require a forklift, please complete the Quote Request Form or contact Mira Luplow from GEL Events Event Logistics on tel 1300 013 533 or email mira@gelevents.com.au. Charges apply.    

High Visibility Safety Vests
High Visibility Safety Vests are available from most hardware stores and safety equipment providers. If you forget to bring a high visibility safety vest onsite, they will be available for purchase through the vending machines on the concourse or the Organisers Office, for a fee of $10.00 AUD per vest.

Footwear - OH&S
Due to Occupational Health & Safety Regulations, open-toe footwear is not permitted inside the Exhibition Halls during Move In and Move Out or on the Loading Dock at any time.

Event Close
Hand carriable items may be removed via the front Entrance from 4pm on Thursday 20 November 2025, once the Exhibition Hall has been cleared of all Visitors. Trolleys are not permitted on the escalators at any time.

IMPORTANT NOTE: Any product, displays/stands left after 7pm on Thursday 20 November will be deemed rubbish and removed at the cost to the Exhibitor. If your courier cannot pick up on time, please arrange storage with GEL Events. GEL Events will transport all courier pick-ups left after this time to their depot. Any costs will be charged to the Exhibitor.

Freight Forwarding, Transport & Logistics
GEL Events has been appointed the official Logistics Contractor for the Event.

GEL Events specialises in exhibition freight forwarding - both domestic and international. GEL Events can ensure that your product, display and merchandise are in the right place, at the right time, providing a complete transport, materials handling and storage service. GEL Events provides a complete service including monitoring of freight from your door step right through to your exhibition stand to make sure your goods are handled in a professional manner and all formalities /deadlines are met. If you are using GEL Events, your goods will automatically be delivered to your exhibition stand.

Your goods can be delivered to the Venue from 7am on Monday 17 November 2025 and must be clearly labelled with the Event name, your company name and exhibition stand number. The address details are:

GLOBAL SOURCING EXPO 
18 - 20 NOVEMBER 2025
MELBOURNE CONVENTION & EXHIBITION CENTRE (MCEC)
LOADING DOCK ROLLER DOOR 1 
NORMANBY ROAD SOUTHBANK
VICTORIA 3006 AUSTRALIA

Any Goods delivered to the Venue prior to 7am Monday 17 November 2025 cannot be accepted.

Goods delivered with courier services (e.g. FedEx, UPS, DHL) cannot be guaranteed. Exhibitors are advised to make an advanced warehousing arrangement to ensure their samples and products are delivered to the Event during Move In. Exhibitors who choose not to book this service are at risk of logistical problems with their products and samples not arriving in time for the Event opening. The Organiser cannot take responsibility for Goods not arriving nor assist in following up on delayed deliveries or liaise with Customs to clear goods. For more information on Advanced Warehousing click here or contact:

Daniela Romaniw 
T: +61 1300 013 533
E: daniela@gelevents.com.au 
W: www.gelevents.com.au

GEL Events offers the following services:
•    All local, interstate and international transport services including delivery onto each Exhibitors' stand at the Venue
•    Storage of early consignments, packing materials during the exhibition and storage after the Exhibition
•    For international Exhibitors, a comprehensive international freight forwarding service tailored to each particular Exhibitor’s requirements

Prior to the Event, GEL Events will make contact to discuss and determine your individual freight and logistics requirements. In the meantime, for any queries please contact:

International Freight Enquiries
Daniela Romaniw 
T: +61 1300 013 533
E: daniela@gelevents.com.au 
W: www.gelevents.com.au

Domestic Freight Enquiries
Mira Luplow
T: +61 1300 013 533
E: mira@gelevents.com.au 
W: www.gelevents.com.au

As the Event Move In has very tight deadlines, we highly recommend using GEL Events as their service is door-to-stand and they work weekends and outside normal business hours.