Stand Inclusions

•  For the size of your stand space, please refer to the 'Your Stand' box on the right side of this page - you will need to be logged in to view this. Click the key symbol at the top right of this page if you cannot see your stand details. The above image is of an example of 3m x 3m corner shell stand. Your stand may have smaller or larger dimensions but this is the general look and feel of all shell stands. If you want the exact imagery of your stand, please contact Harry the Hirer.

Description

•  Shell Scheme stands are constructed with ‘Nero’. The Nero exhibition booth combines a modern flush finish with a feature black-profile frame encompassing the stand space. Each wall panel is a complete set consisting of an aluminium frame skinned with 3mm white PVC.
•  NOTE: Actual Panel Size = 985mm wide x 2349mm high
•  Inline stands will have one side open (front) and corner stands will have two open sides, please refer to the floor plan for the position of your stand.

Nero Walling Structure Stand Display Regulations

•  Items allowed on walls: Velcro tape, blue-tac, double-sided adhesive tape, as long as easily removed or wall-mounted shelving and slat walls with hooks (provided by Harry the Hirer.) If you plan to hang heavy items from the walls, please contact Harry the Hirer to arrange reinforcing of your walling system. Fees apply.
•  Items NOT ALLOWED on walls: Pins, staples, screws, nails, bolts, glue, heavy-duty double-sided tape, heavy-duty velcro or paint as these cause permanent damage to the panels. Charges will apply to all damage to wall panels.
•  Should you like to remove your stand signage / fascia structure, support nibs may be required for your walling. Please speak to Harry the Hirer directly to discuss your possibilities.
•  No stand, furniture, banner or promotional material may impede on the aisles, neighbouring stands or walls of the venue.
•  If you have any queries regarding your stand including dimensions, please contact Harry the Hirer.

Stand Name Board (AKA Fascia)

•  All open aisle frontages will have a printed fascia with stand number and company name attached to the flush finished overhead fascia frame. The clear height under the fascia is 2400mm.
•  There is a limit of 35 characters, including spaces, for exhibiting names.
•  The Exhibiting Name chosen for the Fascia Name Board should be the same as the name used for the official event website and show magazine.
•  Alternatively, you may opt to position your name board on the back wall or choose to remove your name board altogether.
•  Please submit your fascia signage details directly to Harry The Hirer. Your primary contract will receive an email from Harry The Hirer with info on how to do this.
•  Forms that are not completed by the due date will receive a fascia name board with the company name printed as it appears on your contract and positioned at the front of your stand. Changing the fascia onsite may incur further charges.
•  Should you like to remove your stand signage / fascia structure, support nibs may be required for your walling. Please speak to Harry the Hirer directly to discuss your possibilities.

Furniture

•  Furniture is NOT included with this stand package and must be ordered additionally. Harry The Hirer offers a full range of furniture to hire. Alternatively, please feel free to supply your own.
•  Please ensure all furniture and products sit within your stand and do not take up aisle space.

Lighting, Power and Electrics

•  The official electrical contractor for NoVacancy 2023 is Harry the Hirer.
•  Nero Shell Scheme Stand Lighting: 2 x 30W track-mounted spotlights per 9 square meters mounted behind the fascia.
•  Nero Stand Power: 1x 4amp power outlet per single stand, regardless of stand size. Located in a rear corner of a stand unless otherwise organised directly with Harry the Hirer.
•  You can order additional power and lighting by ordering directly through Harry the Hirer.
•  If 24-hour power is required, e.g. for refrigeration it must be ordered specifically with Harry the Hirer. All stand electrics will be switched off after the specified exhibitor access times.
•  All electrical equipment brought into the venue must be tagged and tested by a qualified electrician. This includes anything that can or will be plugged into an electrical socket e.g. phone chargers, power boards, laptop cords etc.
•  If more than the allocated number of electrical sockets is required on a stand, exhibitors will need to bring their own tested and tagged powerboard or contact Harry the Hirer prior to the show to arrange for extra electrical sockets to be installed.
•  The exhibition organiser will provide a testing and tagging service for those items that are not tested and tagged.
•  If you choose to enclose the roof of your stand and use any electrical items, you must have a smoke alarm and fire extinguisher on the stand.

Carpet

•  Your stand will be supplied with Ash coloured carpet tiles.
•  If you wish to change floor coverings/carpet colour you may contact Harry the Hirer. Additional costs will apply.

Rigged Banners and Lighting Systems

•  Shell Scheme stands may rig lighting systems and graphics banners or displays over their stands. The organiser and ICC Sydney must approve all designs and plans.
•  All rigged banners must fit within exhibitor space size.
•  Harry the Hirer is the preferred rigging contractor for the show. Should you be interested in rigging for your stand, please contact Harry The Hirer.

Cleaning Your Stand

•  The aisles and your stand will be vacuumed pre-show. After show open, the aisles will be cleaned each night.
•  ICC (the venue) offer stand cleaning at an additional cost which can be booked directly through their order form available in Forms To Action.

Stand Inclusions

•  For the size of your stand space, please refer to the 'Your Stand' box on the right side of this page - you will need to be logged in to view this. Click the key symbol at the top right of this page if you cannot see your stand details. The above image is of an example of 3m x 3m corner shell stand. Your stand may have smaller or larger dimensions but this is the general look and feel of all shell stands. If you want the exact imagery of your stand, please contact Harry the Hirer.

Description

•  Shell Scheme stands are constructed with ‘Aspen’. The Aspen exhibition booth is a complete modular system with a flush white wall finish. Each wall panel is a complete set consisting of an aluminium frame skinned with 3mm white PVC. As a complete frame system, there are no extrusions resulting in a near-flush wall finish.
•  Should you like to remove your stand signage / fascia structure, support nibs may be required for your walling. Please speak to Harry the Hirer directly to discuss the possibilities if you want a flush wall.
•  NOTE: Actual Panel Size = 985mm wide x 2349mm high
•  Inline stands will have one side open (front) and corner stands will have two open sides, please refer to the floor plan for the position of your stand.

Aspen Walling Structure Stand Display Regulations

•  Items allowed on walls: Velcro tape, blue-tac, double-sided adhesive tape, as long as easily removed or wall-mounted shelving and slat walls with hooks (provided by Harry the Hirer.) If you plan to hang heavy items from the walls, please contact Harry the Hirer to arrange reinforcing of your walling system. Fees apply.
•  Items NOT ALLOWED on walls: Pins, staples, screws, nails, bolts, glue, heavy-duty double-sided tape, heavy-duty velcro or paint as these cause permanent damage to the panels. Charges will apply to all damage to wall panels.
•  Should you like to remove your stand signage / fascia structure, support nibs may be required for your walling. Please speak to Harry the Hirer directly to discuss your possibilities.
•  No stand, furniture, banner or promotional material may impede on the aisles, neighbouring stands or walls of the venue.
•  If you have any queries regarding your stand including dimensions, please contact Harry the Hirer.

Stand Name Board (AKA Fascia)

•  All open aisle frontages will have a printed fascia with stand number and company name attached to the flush finished overhead fascia frame. The clear height under the fascia is 2100mm.
•  There is a limit of 35 characters, including spaces, for exhibiting names.
•  The Exhibiting Name chosen for the Fascia Name Board should be the same as the name used for the official event website and show magazine.
•  Alternatively, you may opt to position your name board on the back wall or choose to remove your name board altogether.
•  Please submit your fascia signage details directly to Harry The Hirer. Your primary contract will receive an email from Harry The Hirer with info on how to do this.
•  Forms that are not completed by the due date will receive a fascia name board with the company name printed as it appears on your contract and positioned at the front of your stand. Changing the fascia onsite may incur further charges.
•  Should you like to remove your stand signage / fascia structure, support nibs may be required for your walling. Please speak to Harry the Hirer directly to discuss your possibilities.

Furniture

•  Furniture is NOT included with this stand package and must be ordered additionally. Harry The Hirer offers a full range of furniture to hire. Alternatively, please feel free to supply your own.
•  Please ensure all furniture and products sit within your stand and do not take up aisle space.

Lighting, Power and Electrics

•  The official electrical contractor for NoVacancy 2023 is Harry the Hirer.
•  Aspen Shell Scheme Stand Lighting: 2 x 30W track-mounted spotlights per 9 square meters mounted onto the light track inside the fascia.
•  Aspen Stand Power: 1x 4amp power outlet per single stand, regardless of stand size. Located in a rear corner of a stand unless otherwise organised directly with Harry the Hirer.
•  You can order additional power and lighting by ordering directly through Harry the Hirer.
•  If 24-hour power is required, e.g. for refrigeration it must be ordered specifically with Harry the Hirer. All stand electrics will be switched off after the specified exhibitor access times.
•  All electrical equipment brought into the venue must be tagged and tested by a qualified electrician. This includes anything that can or will be plugged into an electrical socket e.g. phone chargers, power boards, laptop cords etc.
•  If more than the allocated number of electrical sockets is required on a stand, exhibitors will need to bring their own tested and tagged powerboard or contact Harry the Hirer prior to the show to arrange for extra electrical sockets to be installed.
•  The exhibition organiser will provide a testing and tagging service for those items that are not tested and tagged.
•  If you choose to enclose the roof of your stand and use any electrical items, you must have a smoke alarm and fire extinguisher on the stand.

Carpet

•  Your stand will be supplied with Ash coloured carpet tiles.
•  If you wish to change floor coverings/carpet colour you may contact Harry the Hirer. Additional costs will apply.

Rigged Banners and Lighting Systems

•  Shell Scheme stands may rig lighting systems and graphics banners or displays over their stands. The organiser and ICC Sydney must approve all designs and plans.
•  All rigged banners must fit within exhibitor space size.
•  Harry the Hirer is the preferred rigging contractor for the show. Should you be interested in rigging for your stand, please contact Harry The Hirer.

Cleaning Your Stand

•  The aisles and your stand will be vacuumed pre-show. After show open, the aisles will be cleaned each night.
•  ICC (the venue) offer stand cleaning at an additional cost which can be booked directly through their order form available in Forms To Action.

Configuration 1: Island Stand

Stand Design

•  6m x 6m exhibit space (refer to floor plan for your configuration)
•  Custom built stand
•  Graphics (artwork supplied by exhibitor)
•  Ash coloured carpet tiles

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x central tower feature with signage panels
•  2 x inbuilt counters
•  2 x counters with front signage panels 
•  2 x lockable cupboards
•  1 x coffee table
•  6 x bar stools
•  3 x tub chairs 
•  1 x 4amp powerpoint
•  4 x LED floodlights

Optional Extras

•  2 x 43" screens (refer to your contract if included)

Stand Artwork

•  Our stand contractor, Harry The Hirer, will be in contact with you (if not already) to provide information about and collect your stand signage artwork. Please contact Harry The Hirer if you have any questions about your signage.

Configuration 2: Peninsula Stand

Stand Design

•  6m x 6m exhibit space (refer to floor plan for your configuration)
•  Custom built stand
•  Graphics (artwork supplied by exhibitor)
•  Ash coloured carpet tiles

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x central tower feature with signage panels
•  2 x inbuilt counters
•  1 x counter with front signage panels
•  1 x lockable cupboards
•  1 x coffee table
•  5 x bar stools
•  3 x tub chairs 
•  1 x 4amp powerpoint
•  4 x LED floodlights

Optional Extras

•  2 x 43" screens (refer to your contract if included)

Stand Artwork

•  Our stand contractor, Harry The Hirer, will be in contact with you (if not already) to provide information about and collect your stand signage artwork. Please contact Harry The Hirer if you have any questions about your signage.

Configuration 1: Corner Stand

Stand Design

•  6m x 3m exhibit space (refer to the floor plan for your configuration)
•  Custom built stand
•  Graphics (artwork supplied by exhibitor)
•  Ash coloured carpet tiles

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x counter with front signage panels
•  1 x inbuilt counter
•  1 x lockable cupboard
•  4 x bar stools
•  1 x 4amp powerpoint
•  3 x LED floodlights

Optional Extras

•  1 x 43" screen (refer to your contract if included)

Stand Artwork

•  Our stand contractor, Harry The Hirer, will be in contact with you (if not already) to provide information about and collect your stand signage artwork. Please contact Harry The Hirer if you have any questions about your signage.

Configuration 2: Peninsula Stand

Stand Design

•  6m x 3m exhibit space (refer to the floor plan for your configuration)
•  Custom built stand
•  Graphics (artwork supplied by exhibitor)
•  Ash coloured carpet tiles

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x counter with front signage panels 
•  1 x inbuilt counter
•  1 x lockable cupboard
•  4 x bar stools
•  1 x 4amp powerpoint
•  2 x LED floodlights

Optional Extras

•  1 x 43" screen (refer to your contract if included)

Stand Artwork

•  Our stand contractor, Harry The Hirer, will be in contact with you (if not already) to provide information about and collect your stand signage artwork. Please contact Harry The Hirer if you have any questions about your signage.

Configuration: Peninsula Stand

Stand Design

•  5m x 3m exhibit space (refer to the floor plan for your configuration)
•  Custom built stand
•  Graphics (artwork supplied by exhibitor)
•  Ash coloured carpet tiles

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x inbuilt counter
•  1 x lockable cupboard
•  2 x bar stools
•  1 x 4amp powerpoint
•  2 x LED floodlights

Optional Extras

•  1 x 43" screen (refer to your contract if included)

Stand Artwork

•  Our stand contractor, Harry The Hirer, will be in contact with you (if not already) to provide information about and collect your stand signage artwork. Please contact Harry The Hirer if you have any questions about your signage.

Configuration: Corner Stand

Stand Design

•  4m x 3m exhibit space
•  Custom built stand
•  Graphics (artwork supplied by exhibitor)
•  Ash coloured carpet tiles

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x inbuilt counter
•  1 x lockable cupboard
•  2 x bar stools
•  1 x 4amp powerpoint
•  2 x LED floodlights

Optional Extras

•  1 x 43" screen (refer to your contract if included)

Stand Artwork

•  Our stand contractor, Harry The Hirer, will be in contact with you (if not already) to provide information about and collect your stand signage artwork. Please contact Harry The Hirer if you have any questions about your signage.

Configuration: Peninsula Stand

Stand Design

•  4m x 3m exhibit space
•  Custom built stand
•  Graphics (artwork supplied by exhibitor)
•  Ash coloured carpet tiles

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x inbuilt counter
•  1 x lockable cupboard
•  2 x bar stools
•  1 x 4amp powerpoint
•  2 x LED floodlights

Optional Extras

•  1 x 43" screen (refer to your contract if included)

Stand Artwork

•  Our stand contractor, Harry The Hirer, will be in contact with you (if not already) to provide information about and collect your stand signage artwork. Please contact Harry The Hirer if you have any questions about your signage.

Configuration 1: Inline stand

Stand Design

•  3m x 3m exhibit space (refer to the floor plan for your configuration)
•  Custom built stand
•  Graphics (artwork supplied by exhibitor)
•  Ash coloured carpet tiles

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x inbuilt counter
•  1 x lockable cupboard
•  2 x bar stools
•  1 x 4amp powerpoint
•  2 x LED floodlights

Optional Extras

•  1 x 43" screen (refer to your contract if included)

Stand Artwork

•  Our stand contractor, Harry The Hirer, will be in contact with you (if not already) to provide information about and collect your stand signage artwork. Please contact Harry The Hirer if you have any questions about your signage.

Configuration 2: Corner stand

Stand Design

•  3m x 3m exhibit space (refer to the floor plan for your configuration)
•  Custom built stand
•  Graphics (artwork supplied by exhibitor)
•  Ash coloured carpet tiles

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x inbuilt counter
•  1 x lockable cupboard
•  2 x bar stools
•  1 x 4amp powerpoint
•  2 x LED floodlights

Optional Extras

•  1 x 43" screen (refer to your contract if included)

Stand Artwork

•  Our stand contractor, Harry The Hirer, will be in contact with you (if not already) to provide information about and collect your stand signage artwork. Please contact Harry The Hirer if you have any questions about your signage.

Stand Design

•  2m x 2m exhibit space
•  Custom built stand
•  Printed logo branding

Inclusions

•  1 x lead scanner
•  Premium wifi connection
•  1 x 43" screen
•  1 x lockable cupboard
•  2 x bar stools
•  1 x 4amp powerpoint
•  1 x LED floodlight

Please download the Space Only Stand Approval Checklist and ICC Exhibitor Manual for critical info regarding your Space Only stand.

Description

•  Space Only means only floor space has been booked. Exhibitors are responsible for arranging all requirements of their stand (design & build, electrics, carpet, furniture and lighting etc.).
•  Harry the Hirer is the preferred contractor for Space Only stands, however, exhibitors may appoint a contractor of their own choice. Please submit the appropriate contractor details via the form in Forms To Action. Should you like to discuss creating a custom stand please contact Harry the Hirer.

Height Limit

•  Any stand over 2.5m requires the written permission of the organisers. The maximum permissible height for any stand is 5m.
•  The heights for doorway/entries must meet the National Construction Code requirements. The NCC requirements can be viewed in the ICC Sydney Exhibitor Manual (page 38 & 39).

Flooring

•  Flooring is not included in this package and you will be required to provide your own flooring (eg. carpet tiles, matting, raised flooring)
•  Bolting, fixing or screwing to the venue floor is prohibited. Any damage to the floor may incur charges.
•  All raised floor sections or ramped edges are to be free of sharp or dangerous edges and anything that poses a trip hazard.
•  Edges of thin decorative flooring such as carpet, vinyl, matting, wood or the like, are to be taped down or firmly secured.
•  Flooring such as bark, pebbles, soil, railway sleepers and other loose materials are to be steady under foot and not cause a trip hazard. Regulations apply to the installation and removal of these materials from the venue floor. For more details, please consult ICC Sydney.
•  All raised floors with a height of less than 115mm must have a clearly distinguishable ramped edge. To prevent trip hazards on standard 32mm high raised floors, ramped edging with a gradient no less than 1:3 is accepted; however, please note that a 1:3 ramped edge does not constitute a disabled access ramp, For raised floors above 32mm and below 115mm it is recommended that the gradient of the ramped edging be decreased to 1:8.
•  All ramped edges must be contained within the contracted space and not encroach into the aisle.

Walling

•  Space-only stands must not use neighbouring stand walling. If a wall is marked on the floor plan between two exhibitors by a solid line, space-only exhibitors must construct a wall of at least 2.5m high and must clad and decorate the reverse where it can be seen. 
•  We ask that your design be considerate of your neighbouring stands and is strictly within the footprint of your stand space. No part of the build may protrude into neighbouring stands.
•  All walls must be a stand-alone construction and not rely on other stands walling for support, regardless of there being a shell scheme wall behind.
•  It is recommended if you have an island stand that you build a central feature or give the stand height with some walling.
•  Generally, pop-up banner back walls are not permitted to be used as a back wall option. If you are not engaging a stand builder to construct a back wall for you, we suggest purchasing a turnkey package. Please discuss your options with your Sales Representative.
•  No building across the aisles is permitted.
•  If you are using a metal frame, you must have engineer sign off accompanying your stand build documentation.

Stand Materials

•  Materials used in stand construction must not stain or cause dampness, be readily ignitable or emit toxic fumes should ignition occur.
•  Crepe paper, corrugated cardboard, straw, hay, untreated hessian, untreated material fabrics or PVC sheet (except on floors as a protective membrane) are forbidden without the approval of the organisers.
•  Sawdust, tan bark or wood chips of reasonable size may be used to decorate floors, providing a protective membrane is laid and chips are kept slightly moist at all times. Exhibitors may be asked to cover cleaning costs.
•  Any fabric used in the construction or decoration of a stand must be treated with a fire retardant. Contact details for these services can be provided on request.

Lighting, Power and Electrics

•  The official electrical contractor for NoVacancy 2023 is Harry the Hirer. They are responsible for carrying out ALL electrical installations on site. All main power orders must be ordered with Harry the Hirer.
•  If 24-hour power is required, e.g. for refrigeration it must be ordered specifically with Harry the Hirer. All stand electrics will be switched off after the specified exhibitor access times.
•  All electrical equipment brought into the venue must be tagged and tested by a qualified electrician. This includes anything that can or will be plugged into an electrical socket e.g. phone chargers, power boards, laptop cords etc.
•  The exhibition organiser will provide a testing and tagging service free of charge.
•  If you choose to enclose the roof of your stand and use any electrical items, you must have a smoke alarm and fire extinguisher on the stand.

Plumbing

•  If your stand requires plumbing, please confer with your Sales Representative to ensure your stand is located over a service pit.
•  To book water and waste connections, please contact Zoom Plumbing. Only plumbers approved by the ICC are permitted to undertake connections to the water service pits.
•  Ensure you complete the Utilities Order Form available in Forms To Action and return to the venue (ICC Sydney).

Rigged Banners and Lighting Systems

•  Space only exhibitors may rig lighting systems, banners or displays over their stand. The organiser and ICC Sydney must approve all designs and plans.
•  All rigged banners must fit within exhibitor space size.
•  Harry the Hirer is the preferred rigging contractor for the show. Should you be interested in rigging for your stand, please contact Rory Kelly at Harry The Hirer.

Cleaning Your Stand

•  The aisles and your stand will be vacuumed pre-show. After show open, the aisles will be cleaned each night.
•  ICC (the venue) offer stand cleaning at an additional cost which can be booked directly through their order form available in Forms To Action.

Stand Regulations

•  Exhibitors are responsible for sending their contractors a copy of this exhibitor information manual, floor plan, stand measurements and ensuring contractors or agents are familiar with the rules and regulations of the event.
•  All work must conform to the regulations of National Media and the ICC Sydney. It is the responsibility of the exhibitor and/or their stand contractor to verify the allotted stand space on the floor plan, in order to avoid costly adjustments to stand structures from incorrect measurements for which the organisers cannot accept responsibility.
•  Contractors must ensure they have up-to-date OH&S certificates in place.
•  It is recommended that exhibitors obtain an after-hours number for any contractors.
•  All contractors must complete a safety induction through the venue prior to arrival on-site, available directly from ICC Sydney.
•  The organisers may, at the expense of the exhibitor, remove or alter any part of any stand, if, in their opinion, it is desirable to do so in the interest of the exhibition or visitor safety.
•  The Organiser and venue will have the final say on work practices within the venue from an operations perspective; and the right to exclude any design and construction that does not adhere to regulations pertaining to stand construction.

Submission of Space Only Stand Plans

•  Proposed dimensional stand plans, contractor's contact details, public liability certificates and risk assessments MUST be completed and submitted via Forms To Action.
•  Stand plans must show the proposed layout of the stand in both plan and elevation view, it must show all dimensions and building materials.
•  Failure to submit plans will result either in a delay in permission to build or proposed plans being refused building permission.